Some Finance and Administration roles are VERY financial management-oriented. Others include administrative and operational responsibilities. Here are sample advertisements for this role…
The Director of Finance & Administration maintains both a “big picture” at Neighborhood Unitarian Universalist Church as well as managing the daily operations. The Director of Finance & Administration oversees and directs all financial, business, human resources, and facilities operations of the church. Typical weekday schedule with regular evening and Sunday meetings. Generous vacation and benefits. Flexible, diverse, and family-friendly workplace.
The mission of Neighborhood Unitarian Universalist Church is to create and grow an inclusive religious community connected by love, spirit, and service. Neighborhood Church is an Equal Opportunity Employer, and does not discriminate against any person because of age, religion, race, ancestry, culture, sexual orientation, gender, physical ability, or socio-economic level. People of Color/ Indigenous and members of other historically marginalized communities are encouraged to apply.
If interested please email a cover letter and resume including three references to email@example.com if you cannot enter it into the form here directly .
Position to be filled immediately.
Areas of Responsibility:
Administration and Governance:
- Fulfill board governance policies by working within Executive Limitations as outlined by the Board’s Governance Policies
- Develop, implement, and evaluate church procedures (financial procedures, employee handbook, etc.)
- Assist the Senior Minister with fulfilling the board’s monitoring schedule and attend monthly board meetings
- Manage all paid and volunteer administrative staff
Budget & Finance
- Direct all fundraising efforts including annual budget drive and future capital campaigns
- Prepare and monitor annual budget in collaboration with Senior Minister, board, and finance committee
- Oversee and monitor all fiscal transactions and procedures
- Supervise part time bookkeeper to manage AP and AR
- Provide leadership and direction to Finance and Stewardship Committees
- Work with staff and congregation to create specific short-term and long-term program goals that promote the mission of the organization, supporting budget requests and financial estimates, such as future staff positions and campus master plan
Human Resources & Benefits Administration
- HR components will include performance management, legal compliance, employee relations, payroll, time off tracking, benefits, and training
- Ensure a diverse, fair, and equitable workplace is created at all times
- Facilitate weekly staff meetings
- Create staff development, appreciation, and team building opportunities
Campus & Community Engagement
- Facilitate communication between and amongst tenants, neighbors and community partners
- Assure compliance with the City of Pasadena’s Conditional Use Permit
- Implement emergency, security and safety procedures
- Work with congregational leadership to align campus with our commitment to accessibility and environmental sustainability
- Oversee the maintenance and custodial functions for all facilities
- Manage all custodial and facilities staff
- Manage contracts for outside service and maintenance of facilities and equipment
- Develop and implement a master campus plan to ensure facilities are maintained in good repair and appropriate financial reserves are funded to cover future repair and replacement
- Commitment to the mission of Neighborhood Unitarian Universalist Church
- Advanced degree in Business, Nonprofit Management, HR, Finance, or related field
- Background in Finance, Human Resources, and Facilities Management
- Knowledge of accounting principles
- Proficiency in online technology including Quickbooks and digital platforms for constituent, financial and employee management
- Demonstrated leadership in managing personnel and major projects
- Excellent interpersonal skills and collaborative management style
- Experience with tax, regulatory agencies, personnel, licensing, and/or permit compliance issues
Lifelong delivers food, housing, and health services to people living with chronic illnesses, including HIV, throughout Western Washington. We have seven locations from Bellingham to Longview with approximately 120 employees. As a nonprofit, we offer a supportive and diverse culture with a healthy work-life balance. The role provides both challenges and variety in a broad scope of responsibilities.
The Director of Finance & Administration is responsible for Finance, IT, QA, and Facilities. The Director is responsible for the day-to-day financial management of accounting staff and leadership of the IT, QA, and Facility managers. This position is part of the Leadership Team and reports to the Executive Director. This is a full-time, exempt, non-union, regular position that does include occasional evenings & weekends and is required to participate in agency events.
This position requires initiative, excellent cash management skills, solid experience in the oversight of multiple, multi-million dollar government contracts, financial analysis capability, ability to create and upgrade financial systems and financial reports, contract and financial budgeting, excellent communication skills and supervisory experience of managers and staff. The role will require a collaborative management style and the ability to address and solve issues as they arise. The ideal candidate will be diplomatic, of the highest integrity, and possess sound judgement.
Judgment is routinely required in interpreting, applying and implementing financial policies, including internal controls, risk management and budgeting processes with finance. The position will be point person for all financial and contract compliance audits, the annual procurement of business insurance, development of an investment policy statement and ensuring accounting policies are reviewed annually and updated.
Specific fiscal management and compliance functions include oversight of budgeting, cash management, internal controls, contract administration and invoicing, long range forecasting and risk management activities, appraisal of the agency’s financial position and issuance of timely reports (monthly, quarterly, annual) to the Executive Director.
- Direct the fiscal functions of the agency in accordance with nonprofit GAAP, cost reimbursement principles relating to federal contracts, and in keeping with the goals and objectives of the agency.
- Work with the appropriate staff to ensure compliance with government contracts, preparation and timeliness of audits and efficiencies within workflow processes.
- Communicate with Executive Director and other Directors on a consistent basis to review the financial position and health of the agency, identify and resolve issues, and address priority needs.
- Assure the production of accurate and timely financial reports including financial statements, contract summaries, and cash flow reports.
- Lead IT strategic and operational planning to achieve business goals by fostering innovation, prioritize IT initiatives, and coordinate the evaluation, deployment, and management of current and future IT systems across the organization.
- Possess knowledge of organizational quality assurance, data analysis and demographics and the ability to work across multiple databases.
- Provide research and analyses of financial results, fiscal trends and potential issues, including written reports to the board of directors.
- Manage and oversee all financial systems and databases ensuring accurate and high quality data.
- Lead and facilitate the annual budget process, direct and administer all financial plans and budgets; and monitor progress.
- Liaise with senior leadership and program managers on budgetary issues impacting their departments and ongoing departmental performance to the budget.
- Oversee the performance of daily accounting functions, including invoicing, accounts payables and receivables, and semi-monthly payroll processing.
- Supervise recruitment, development, retention, and organization of all Finance, IT, QA, and Facility staff in accordance with corporate budgetary objectives and personnel policies.
- Ensure implementation and enforcement of financial controls, policies and procedures.
- Supervise the annual audit and proper filing of B&O and 990 tax returns.
- Ensure legal and regulatory compliance regarding all financial functions.
- Participate in organization-wide policy decisions as a member of the Leadership Team.
- Perform other duties and responsibilities, as assigned.
- CPA or MBA with concentration in Accounting or Finance required.
- Advanced accounting and finance skills essential, in particular, excellent knowledge of federal grant guidelines, regulations, and OMB Circulars (A-122, A-133, and related Uniform Guidance Circulars).
- Minimum of five years related work experience in comparable nonprofit positions of increasing leadership scope, responsibility and supervision.
- Acumen in maintaining accurate financial records and preparing clear and accurate reports for informational, auditing, and operational use.
- Demonstrated understanding of IT systems and databases.
- Strategic thinker who can bring the creativity, energy, discipline, integrity and commitment needed to deepen and expand employee relationships and an effective workplace.
- Strong team player, diplomatic, analytical, of the highest integrity, and possess sound judgment.
- Good understanding of computer systems characteristics, features, and integration capabilities.
- Experience with Microsoft Windows Environments, Microsoft Dynamics SL, and other applications.
- Expert level of Excel, pivot tables with intermediate in Word and report writing software.
- Excellent communication skills via verbal and written to a variety of audiences.
- Ability to work independently, prioritizing workflow to meet critical deadlines while paying exceptionally close attention to detail.
- Demonstrated ability to work with people of diverse socio-economic backgrounds, ethnicities, sexual orientation and lifestyle.
- Must be able to handle challenging management issues while upholding objectivity and professionalism at all times.
- High ethical standards and ability to maintain absolute confidentiality in all employee and client situations.
- Flexible when called for and unyielding when essential.
- Must have a valid driver’s license, insurance, and access to reliable transportation.
Candidates for employment at Lifelong should be aware that this is a unique work environment in which topics of sexuality and sexual orientation are an integral part of our everyday prevention and care work and are often discussed openly. Individuals who are uncomfortable with such topics, discussions and the occasional related graphic representations may choose not to work at Lifelong.