Lifelong delivers food, housing, and health services to people living with chronic illnesses, including HIV, throughout Western Washington. We have seven locations from Bellingham to Longview with approximately 120 employees. As a nonprofit, we offer a supportive and diverse culture with a healthy work-life balance. The role provides both challenges and variety in a broad scope of responsibilities.

The Director of Finance & Administration is responsible for Finance, IT, QA, and Facilities. The Director is responsible for the day-to-day financial management of accounting staff and leadership of the IT, QA, and Facility managers. This position is part of the Leadership Team and reports to the Executive Director. This is a full-time, exempt, non-union, regular position that does include occasional evenings & weekends and is required to participate in agency events.

This position requires initiative, excellent cash management skills, solid experience in the oversight of multiple, multi-million dollar government contracts, financial analysis capability, ability to create and upgrade financial systems and financial reports, contract and financial budgeting, excellent communication skills and supervisory experience of managers and staff. The role will require a collaborative management style and the ability to address and solve issues as they arise. The ideal candidate will be diplomatic, of the highest integrity, and possess sound judgement.

Judgment is routinely required in interpreting, applying and implementing financial policies, including internal controls, risk management and budgeting processes with finance. The position will be point person for all financial and contract compliance audits, the annual procurement of business insurance, development of an investment policy statement and ensuring accounting policies are reviewed annually and updated.

Specific fiscal management and compliance functions include oversight of budgeting, cash management, internal controls, contract administration and invoicing, long range forecasting and risk management activities, appraisal of the agency’s financial position and issuance of timely reports (monthly, quarterly, annual) to the Executive Director.

CORE RESPONSIBILITIES

• Direct the fiscal functions of the agency in accordance with nonprofit GAAP, cost reimbursement principles relating to federal contracts, and in keeping with the goals and objectives of the agency.
• Work with the appropriate staff to ensure compliance with government contracts, preparation and timeliness of audits and efficiencies within workflow processes.
• Communicate with Executive Director and other Directors on a consistent basis to review the financial position and health of the agency, identify and resolve issues, and address priority needs.
• Assure the production of accurate and timely financial reports including financial statements, contract summaries, and cash flow reports.
• Lead IT strategic and operational planning to achieve business goals by fostering innovation, prioritize IT initiatives, and coordinate the evaluation, deployment, and management of current and future IT systems across the organization.
• Possess knowledge of organizational quality assurance, data analysis and demographics and the ability to work across multiple databases.
• Provide research and analyses of financial results, fiscal trends and potential issues, including written reports to the board of directors.
• Manage and oversee all financial systems and databases ensuring accurate and high quality data.
• Lead and facilitate the annual budget process, direct and administer all financial plans and budgets; and monitor progress.
• Liaise with senior leadership and program managers on budgetary issues impacting their departments and ongoing departmental performance to the budget.
• Oversee the performance of daily accounting functions, including invoicing, accounts payables and receivables, and semi-monthly payroll processing.
• Supervise recruitment, development, retention, and organization of all Finance, IT, QA, and Facility staff in accordance with corporate budgetary objectives and personnel policies.
• Ensure implementation and enforcement of financial controls, policies and procedures.
• Supervise the annual audit and proper filing of B&O and 990 tax returns.
• Ensure legal and regulatory compliance regarding all financial functions.
• Participate in organization-wide policy decisions as a member of the Leadership Team.
• Perform other duties and responsibilities, as assigned.

• CPA or MBA with concentration in Accounting or Finance required.
• Advanced accounting and finance skills essential, in particular, excellent knowledge of federal grant guidelines, regulations, and OMB Circulars (A-122, A-133, and related Uniform Guidance Circulars).
• Minimum of five years related work experience in comparable nonprofit positions of increasing leadership scope, responsibility and supervision.
• Acumen in maintaining accurate financial records and preparing clear and accurate reports for informational, auditing, and operational use.
• Demonstrated understanding of IT systems and databases.
• Strategic thinker who can bring the creativity, energy, discipline, integrity and commitment needed to deepen and expand employee relationships and an effective workplace.
• Strong team player, diplomatic, analytical, of the highest integrity, and possess sound judgment.
• Good understanding of computer systems characteristics, features, and integration capabilities.
• Experience with Microsoft Windows Environments, Microsoft Dynamics SL, and other applications.
• Expert level of Excel, pivot tables with intermediate in Word and report writing software.
• Excellent communication skills via verbal and written to a variety of audiences.
• Ability to work independently, prioritizing workflow to meet critical deadlines while paying exceptionally close attention to detail.
• Demonstrated ability to work with people of diverse socio-economic backgrounds, ethnicities, sexual orientation and lifestyle.
• Must be able to handle challenging management issues while upholding objectivity and professionalism at all times.
• High ethical standards and ability to maintain absolute confidentiality in all employee and client situations.
• Flexible when called for and unyielding when essential.
• Must have a valid driver’s license, insurance, and access to reliable transportation.

Candidates for employment at Lifelong should be aware that this is a unique work environment in which topics of sexuality and sexual orientation are an integral part of our everyday prevention and care work and are often discussed openly. Individuals who are uncomfortable with such topics, discussions and the occasional related graphic representations may choose not to work at Lifelong.

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Director of Finance and Administration

About PIH-US
Partners In Health United States (PIH-US) is the U.S. arm of Partners In Health, a nonprofit, social justice organization. We envision a future in which health is a human right, not a privilege in the United States. We seek the transformation of health and social systems so that structures of oppression no longer determine the quality or length of a person’s life.

PIH-US accompanies visionary public health and community partners working to build strong, integrated, community-led health systems across the US. PIH-US currently supports local health departments, health providers, elected officials, and community leaders to define ambitious health and racial equity agendas, and provides technical advising and operational support to deliver on those commitments.

Our current focus communities include: Montgomery, Alabama; Chicago, Illinois; Immokalee, Florida; Newark, New Jersey; New Bedford, Massachusetts; North Carolina; and Pima County, Arizona. We capture learnings from across this network to mobilize resources, advance policy change, and lay the groundwork for stronger community health systems nationally.

Position Overview
We are seeking a Director of Finance & Administration who is inspired by our mission and ready to apply entrepreneurial financial planning and management and administrative leadership to help us realize it. As a member of the PIH-US Leadership Team, reporting to the Executive Director, the Director of Finance & Administration will help shape our strategy and set organizational and programmatic goals. As our most senior finance professional, the Director will be a thought partner and advisor to the Executive Director and the leadership team, leading development of financial plans and modeling. The Director will be responsible for building out PIH-US’s grant management and compliance capacity, systems and tools, in collaboration with PIH’s coordination site finance and compliance teams.

The Director of Finance & Administration will join a fast paced and dynamic team at PIH-US accompanying states, cities and communities across the US in ramping up more effective and equitable community health systems. As PIH-US transitions from an emergency COVID-19 response initiative to a longer-term program of Partners In Health, this person will play a critical role in building systems, strategy, processes and team culture for the future. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization, building an exciting new program in the United States.

Responsibilities:

Financial planning and strategy (40%)

• Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
• Oversee the tracking of, receipt, allocation, and expenditures of restricted and unrestricted donations.
• Develop tools and systems to provide critical financial and operational information to the Executive Director and senior management team; make actionable recommendations on both strategy and operations.
• Advise and support the Leadership Team in allocating budgetary resources to accomplish PIH strategic goals; assess organizational performance against both the annual budget and our long-term strategy.
• Oversee Finance Manager in managing organizational cash flow and forecasting, and coordination with OnePIH finance systems and procedures.
• Oversee Finance Manager in implementing a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

Grant management and compliance (30%)

• Develop and manage PIH-US processes and procedures pertaining to the implementation and reporting of all restricted funding including government and institutional funding, in close coordination with OnePIH grants and compliance teams.
• Oversee Grants & Compliance Manager and Finance Manager to conduct regular grant monitoring to review fiscal and performance activities and communication with project managers to adjust spending.
• Work with development, partnerships and grants contracts colleagues to negotiate awards, no cost extensions, carryover of funds, changes in key personnel, and other project modifications.
• Lead design of grants and compliance staffing approaches for larger and higher-burden grants—e.g. hiring of dedicated project management units or dedicated grant managers for specific awards.
• Coordinate, in collaboration with OnePIH grants & compliance team, internal and external audit activities.

Operations & administration (20%)

• Work with the OnePIH legal team to develop and maintain strong partnership frameworks and Memorandums of Understanding (MOU) for partner sites, national partners, and other consortia work.
• Further strengthen PIH’s capacity to take on and manage government contracts by identifying challenges and investing resources to expand relevant administrative capabilities.
• Lead the development and oversight of other PIH-US administrative and operational policies as needed.

Team management and culture (10%)

• Oversee, direct, and organize the work of 2-4 direct reports in finance grant management and administration.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality and equity.
• Ensure staff members receive timely and appropriate training and development.
• Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.

Qualifications:

• Bachelor’s degree required; Master’s degree preferred.
• Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
• Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting; ideally with both external audit and in-house financial management experience gained in a high-growth organization.
• Exceptional diplomatic and interpersonal skills and ability to build strong professional relationships with diverse stakeholders.
• Excellent people management skills, able to help diverse team members improve skills and performance through coaching and consistent supportive accountability.
• Entrepreneurial spirit demonstrated through prior experience working in start-up like environments building new teams or programs and/or flexibility in the face of rapidly evolving scope of work and new challenges.
• Self reliant, good problem solver, results oriented.
• Flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Excellent written and verbal communication skills, able to concisely communicate complex ideas in a manner that builds buy-in among diverse stakeholders.
• Ability to work independently and effectively managing and prioritizing a large number of projects in a complex and fast-paced organization.
• Sound judgment and ability to handle confidential information with discretion and professionalism.
• Demonstrated commitment to health equity and social justice.

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.