Emergency Management | Emergency Preparedness

Organization Overview:

The mission of the Community Health Care Association of New York State (CHCANYS) is to champion community-centered primary care in New York State through leadership, advocacy, and support of Community Health Centers. To do this, CHCANYS serves as the voice of community health centers, working to ensure that every New York State community has primary care that encompasses all aspects of each patient’s health and well-being. CHCANYS is a dynamic, team-oriented, 501(c)(3) non-profit organization, and as New York State’s Primary Care Association (PCA), advocates on behalf of and provides technical assistance to community health centers (CHCs health centers) throughout New York State. New York’s nearly 800 FQHCs sites provide comprehensive, community-based primary and preventative care services to 2.2 million New Yorkers annually, regardless of insurance status or ability to pay. CHCANYS is nationally recognized for its programs in health policy, performance improvement, health information technology, health system planning, and training and technical assistance (T/TA).

Position Summary:

The Assistant Director, Emergency Management will manage CHCANYS’ Emergency Management Program (EMP), focusing on planning, training and exercise initiatives/projects while fostering collaboration and coordination within and across other CHCANYS’ initiatives. The Assistant Director will design, develop and implement select training resources and tools to ensure CHCANYS is proactively addressing CHC needs and completing grant deliverables as required. This position will maintain and develop relationships with key stakeholders, including external partners and health center leadership/staff. The Assistant Director must be self-motivated, be able to manage multiple projects simultaneously and enjoy working in a collaborative/team environment. The individual in this role will work with a diverse group of people and may be required to travel statewide.

Responsibilities:

• Lead program development, delivery and evaluation activities of the EMP in accordance with the overall CHCANYS Strategic Plan and in coordination with the Health Center Support (HCS) team and external partners:

• In coordination with CHCANYS team members, define and develop work plans and deliverables for proposals to HRSA, City, State and privately funded projects to support relevant EM T/TA activities;

• Manage the development and implementation of EMP training and T/TA offerings;

• Deliver relevant T/TA according to EM contracts and individual health center requests both in person and virtually;

• Convene and work with defined project partners;

• Develop, facilitate and/or promote ongoing educational and training opportunities for CHCs (e.g. webinars, on-site training sessions, group learning etc.);

• Recruit sites to participate in emergency management activities;

• Manage the collection, analysis and write-up of required project deliverable evaluation(s);

• Maintain key organizational relationships and communication with external stakeholders and program partners;

• Represent EMP and present on behalf of CHCANYS at meetings with various partners, including, but not limited to, NYS Department of Health, NYC Department of Health and Mental Hygiene, and other agencies and stakeholders to further HCS department goals; and

• Supervise and manage CHCANYS’ Project Manager(s), ensuring staff is informed and properly trained to fulfil their roles while monitoring workloads and output, and providing other support, as needed.

• Lead project and contract management activities of the EMP:

• Develop, refine, and maintain detailed project plans for each EMP contract. As needed, provide status reports to Program Director, HCS team and/or funders;

• Assist in procuring all required project documentation for executing EMP contracts;

• Monitor workloads and output of EM project team members;

• Ensure project deliverables and deadlines meet contract requirements;

• Assist in developing and manage EMP contract budgets, monitor expenses, prepare vouchers and work with CHCANYS’ finance team on the overall management of the EMP finances and contracts; and

• Prepare final reports on overall project and deliverables.

• Serve as CHCANYS’ Response Coordinator with local, state, and federal response agencies. In this role:

• Coordinate with other CHCANYS staff and/or partners to staff CHCANYS’ seat at the Emergency Support Function-8 (ESF-8) desk in the NYC Emergency Operations Center (EOC) as required;

• Act as EM contact for CHCANYS by relaying emergency information to staff and coordinating emergency operations, as needed;

• Maintain and operate CHCANYS’ situational awareness platform;

• In collaboration with Program Director and HCS Team, participate in CHCANYS’ overall EM planning efforts and response to emergencies & disasters.

• Develop and maintain key organizational relationships with external stakeholders and program partners;

• Attend conferences, trainings, exercises and other meetings with program partners and other agencies at the discretion of CHCANYS Senior Management;

• Assist with managing EMP online content and relevant social media accounts; and

• Conduct other duties as assigned to fulfill CHCANYS’ mission.

Requirements:

• Master’s degree in Emergency Management, Healthcare Administration, Business or Public Administration, Public Health (or a related field)

• At least five years professional experience in related field, including solid project/program management background

• Proficiency in reviewing and writing guidance and planning documents

• Excellent research, analytical and communication skills

• Excellent oral, written and presentation skills

• Ability to multi-task, organize, prioritize, and manage a heavy workload

• High degree of independence, flexibility, initiative, and commitment

• Ability to organize and coordinate various activities

• Ability to work as a team member and effectively with diverse populations

• Knowledge of primary health care delivery system

• Experience managing government and foundation grants and contracts

• Commitment to community health care

• Proficient computer skills: Office 365 Suite, CRM, webinar platforms, website management, social media, project management software etc.

• Valid NYS Driver’s License

• Must be willing to travel as required

The individual must display sound judgment, relate well to the public and staff, have a professional demeanor, prioritize customer satisfaction, and be well-organized.

The Community Health Care Association of New York State is an Equal Opportunity Employer. It is the policy of CHCANYS to provide for and promote equal employment opportunity in employment, compensation and other terms and conditions of employment without discrimination on the basis of actual or perceived race, color, national origin, alienage or citizenship status, religion or creed, gender (including “gender identity” – which refers to a person’s actual or perceived sex, and includes self-image, appearance, behavior, or expression, whether or not different from that traditionally associated with the legal sex assigned to the person at birth), disability, age (18 and over), military status, prior record of arrest or conviction, marital status, genetic predisposition, or carrier status, sexual orientation, or status as a victim of domestic violence, a sex offense or stalking. CHCANYS complies with all applicable federal, state, and local laws, regulations and ordinances prohibiting employment discrimination.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions unless such accommodation causes an undue hardship. Generally, the working conditions are good with little or no exposure to extremes in health, safety hazards and/or hazardous materials. While work is normally performed in an office setting, the individual must have the ability to travel, depending on assignments/projects.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

Job Type: Full-time

Salary: $80,000.00 to $90,000.00 /year

Experience:

• Emergency Management, Healthcare Admin,or related field: 5 years (Required)

Education:

• Master’s (Required)