Board Affairs | Liaison | Relations

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Director, Board Relations

Oregon State University Foundation– Corvallis, OR 97333

Reporting directly to the OSU Foundation President & CEO and supporting his work with the Trustees of the Foundation, the Director of Board Relations has the following primary responsibilities:

Manage all aspects of Foundation Board activities and processes, including governance best practices, meetings of the full board and its committees and other communications and events.
Provide guidance and advisory service to the Foundation’s affiliated and supporting organizations, including the OSU Alumni Association Board of Directors and the Oregon 4-H Board of Directors.
Develop and maintain a system for the identification of future potential Trustees

Work Location

The location for this position must be the OSU Foundation’s Corvallis, Oregon office.

Measures of Success

Through creativity, innovation and continuous study of best practices, and in close collaboration with senior colleagues, craft Trustee experiences that deepen their sense of meaningful engagement with the university. A commitment to seeking, using and sharing feedback via automated post-meeting surveys is essential.
Provide accurate, concise and easily accessible materials and information to our Trustees so that they can carry out their fiduciary responsibilities.
Create complete and accurate corporate records that document decisions, due diligence and the decision-making process, and provide evidence that business is conducted according to policies and bylaws.

Key Partners

The Director of Board Relations works closely with the team that supports the President & CEO and the Board of Trustees including

Sr. Executive Assistant to the President & CEO
Sr. Writer for Executive Communications
Director of Events and the point person on the events team for Board logistics
Members of the Leadership Team who support the President & CEO and specifically those assigned to staff committees of the Board of Trustees

Major Duties

Work with members of the Foundation to develop meeting agendas that ensure the business of the Foundation is conducted by the appropriate committees in a timely manner and that the meeting process itself results in meaningful engagement opportunities for the Foundation’s Trustees.

Serve as the Foundation’s Corporate Secretary responsible for maintaining accurate and complete corporate records.

Serve as the point of contact for Board members.

Plan Board meetings and coordinate the development and distribution of Board materials.

Ensure that appropriate information is gathered and communicated prior to meetings and that decisions are communicated to the appropriate audiences.

Conduct appropriate follow up after each Board meeting, including any staff assignments.

Manage and maintain the on-line document center for Trustee and staff access.

Pursue technology solutions to create a smooth, efficient and user friendly process for developing and storing Board materials and providing access.

Ensure that meeting minutes are properly recorded and formally reviewed to create official meeting records.

Ensure that records and documents are maintained in accordance with the bylaws of the Foundation and ensure that Board actions are in accordance with the bylaws.

Provide guidance and advice to the OSU Alumni Association and Oregon 4-H Foundation leaders in support of their respective board activities.

Analyze the board and committee composition, strategically plan for succession and manage a centralized process for the identification, cultivation and nomination of potential Trustees.

Work with the CEO to ensure that Trustees are meeting their giving expectations.

Work with the CEO to manage the Trustees’ committee assignments.

Research and analyze discussions and decisions made by the Board and the Executive Committee.

Serve as historian and expert reference as issues and questions arise.

Serve as the coordinator and member of the Foundation’s Enterprise Risk Management team.

Perform other duties as assigned.

Additional Key Work Requirements and Performance Expectations

Embrace a tech-centric approach to all aspects of Board programming which includes serving as the lead for digital platforms used to share and retain meeting materials and other required documentation and ensuring that all interactions with Trustees from the CEO or the Office of Board Relations are captured on the Foundation’s CRM.

Aspire to be a national leader in board relations by actively pursuing knowledge through the Association of Governing Boards, the Council for the Advancement and Support of Education and other board management-related organizations.

Use excellent communication skills with a commitment to using those skills at all times.

Maintain an enterprise perspective at all times, and serve as an exemplar of the organization’s core values.

Required Knowledge, Skills and Abilities

Comprehensive knowledge of:

Best practices of effective board governance

Skill working with:

Technology, including large databases and software specific to distributing and retaining board materials

Ability to:

Ensure professionalism in the conduct of board business resulting in a volunteer experience that is consistent, of high quality and meaningful to the volunteer
Handle interpersonal relationships maturely, thoughtfully and empathetically, including the ability to work with individuals from diverse backgrounds
Behave in a manner that ensures the confidentiality of sensitive information and data
Form a high-functioning team with the key partners listed above to ensure efficient and coordinated support for the CEO and board activities
Develop, review and refines processes for effectively communicating with board members
Demonstrate a natural curiosity and interest in technical advancements, especially as pertains to the development and delivery of board materials
Enforce deadlines and compile and disseminate a large volume of material with distributed responsibility among colleagues for its development
Network with colleagues at other institutions and research and keep current on board management trends
Work independently yet collaboratively with multiple individuals involved in the development process

Physical job requirements include the ability to stand, sit, talk, hear and use hands and fingers using technical devices; use close vision due pc work; work effectively with moderate office noise; maintain regular, predictable office attendance; occasionally work on weekends, after business operating hours and under strict deadlines; engage in regular and ongoing contact with others (face-to-face, by telephone, or otherwise); travel by various modes of transportation occasionally requiring overnight and/or weekend stays.

Minimum Qualifications

Bachelor’s degree and five years of experience supporting a governing board, with a preference for work experience in a foundation or development office. Education and experience equivalencies will be considered. Please note: finalists for this position will be subject to reference and background checks including criminal and credit history.

OSU Foundation and Alumni Association Core Values

We strive to be one of the best places to work in the country. We know that our success depends in large part on the people who carry out our mission. It’s what we do –and how we do it – that makes the difference. Our core values reflect our approach to work and to each other, and we are committed to conduct consistent with these values.

Director of the Office of Board Affairs & Board Secretary

New Orleans Regional Transit Authority – New Orleans, LA 70119 (Mid-City area)

The Director of the Office of Board Affairs & Board Secretary manages and administers the Office of Board Affairs, as a member of the RTA’s Senior Management Team, under the day-to-day direction of the Chief Executive Officer. The Office of Board Affairs, in conjunction with the Chief Executive Officer and Board Counsel, develops policies for the Board’s consideration. The Office of Board Affairs is also responsible for administrative tasks such as setting Board agendas and schedules, managing the Board’s decision-making process, providing Board resolutions and related documentation, documenting outcomes of Board activities, and managing public input to the Board in accordance with Board bylaws and procedures. The Director serves as the liaison between Senior Management and the Board of Commissioners, its advisory bodies, and the public, ensuring that all matters are handled effectively. Deadline: April 3, 2020. For more information on the RTA, see norta.com/about/careers-at-the-RTA.

Job Type: Full-time

Experience:

executive level administrative management and supervisory: 7 years (Required)

Education:

Bachelor’s (Required)

Work Location:

One location

This Job Is Ideal for Someone Who Is:

People-oriented — enjoys interacting with people and working on group projects
Detail-oriented — would rather focus on the details of work than the bigger picture
High stress tolerance — thrives in a high-pressure environment

Board Relations Liaison

Children’s National Hospital – Washington, DC

The Board Relations Liaison will report to the Director, Corporate Governance. The Liaison will provide program support to plan, implement and coordinate programs, events and board related activities. The Liaison will attend and/or run Board meetings on behalf of the Director, coordinate on internal projects, reports and assignments for the Boards as well as works with internal stakeholders to assure projects comply with Board and project material design. They will assign work to internal stakeholders to assure timely completion of program/project milestones and deliverables as appropriate, including but not limited to creation and document management scheduling as well as providing recommendations, where needed, for improvement. In this role, the Liaison will collaborate with the Director of Corporate Governance, providing administrative, programmatic and strategic support. Additionally, the Liaison will interact will all levels of staff and Board Members and serve as liaison between the Corporate Governance team and the Board.

Minimum Education
Bachelor’s Degree

Minimum Work Experience
5 years

Specific Requirements and Preferences
The role requires 3 years related administrative and/or event planning experience, preferably in a challenging and fast-paced environment. Experience should demonstrate proven ability to analyze and interpret data, prepare complex reports or presentations, track budgets and timelines, coordinate scheduling of large, multi-disciplinary meetings, and organize files. Project coordination experience preferred. Also, 3 years of experience in program administration or event planning involving academic, medical or research activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events desired.

Required Skills/Knowledge
Strong oral and written communications skills necessary to interact diplomatically and tactfully with diverse groups of people;
Ability to interact with all levels of internal and external customers with highest level of professionalism in a fast paced and confidential environment;
Excels with MS Office and other computer applications as required;
Ability to consider multiple variables to determine proper course of action;
Exercise good judgment in handling sensitive and confidential information and situations;

Prior experience in governance and/or event planning is not required, but highly preferred;

Ability to interact with leadership and board members;

Ability to build relationships internally and externally;

Possess strong business acumen and intuition;

Must be driven and a self-starter.

Functional Accountabilities

Provide Operational Oversight
2. Coordinate administrative tasks consistent with workload requirements and available resources.
3. Participate in specified divisional operations and systems
4. Recommend and participate in development of new processes and systems to meet departmental needs.
5. Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
6. Maintain and process employee time cards and attendance records.

Manage Budget
1. Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary interface with grants management office).
2. Ensure availability of data for management decision making

Committees and Meetings
1. Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
2. Coordinate correspondence and maintain extensive filing system.

Administrative Support
1. Serve as liaison with internal departments, Board Members, and external collaborators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
2. Assist with updates to the website, maintain mailing lists, file logs.
3. Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, Board Members.
4. Assist with other office duties as needed.

Board Relations Coordinator

SmithBucklin – Chicago, IL 60290

SmithBucklin, a 100 percent employee-owned association management company, is looking for an Board Relations Coordinator to join our Healthcare & Scientific Industry Practice in our Chicago office. The Healthcare & Scientific unit offers unmatched association expertise and specific knowledge of the issues, challenges and actions distinctive to the changing healthcare environment. From legislative and regulatory advocacy, to building successful industry relations programs and understanding the intricacies of journal publishing and management issues, our association professionals bring extensive experience and considerable knowledge of the issues unique to healthcare-related associations. The Board Relations Coordinator plays an integral role in organizing a wide range of activities relating to general association management.

What You Will Do

Manage Board Communications; Monthly Executive Committee calls; weekly president calls; Minutes and Scheduling
Drive day-to-day client association operations; working with Director of Operations on role documentation, creating financial dashboard, participating in monthly all-staff meetings and monthly financial meetings
Initiate wire transfers and check requests
Handle all award reviews and notifications; coordinate award run-of-show at annual meetings
Act as liaison to select special interest groups and/or committees
Serve as a key resource to the Board and the association’s committees
Handle logistical arrangements for various meetings and events, to include travel, Board book development and post meeting action items
Execute the strategic direction as set by the Board and the Executive Director
Develop and retain support staff

This Role Might Be for You If…

You exhibit strong project management skills and the ability to juggle multiple projects at one time
You demonstrate a professional demeanor relating to healthcare subject matter, graphics and pictures
You have excellent time management and organizational skills, with strong attention to detail
You possess professional written and verbal communications skills
You demonstrate the ability to work independently or as part of a team
You are a self-motivator with a proactive approach to process improvement
You have the ability to learn on the fly
You possess sound business judgment related to conflict resolution
You have the ability to travel 10%

Basic Qualifications

Bachelor’s degree from an accredited four-year institution or equivalent experience
5-7 years of relevant professional experience

Preferred Qualifications

Experience working with volunteers is valuable
A solid knowledge base of the healthcare association/industry
Database management experience is a plus
Proficiency with basic computer programming, including the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Where Do You Fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferrable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers all of our people – regardless of position or compensation – an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company