Fior di Sole is a family-owned and operated wine company located in the heart of Napa Valley, producing exceptional quality wines from Napa and throughout California for over 24 years. We are the 10th largest winery in California. Our portfolio of brands spans more than 3.5 million cases, 8 million gallons, and more than a hundred retailer-exclusive and client wine brands across all price tiers, from popular to super-premium. Our wines can be found in leading retailers internationally and throughout the US, including Total Wine, HEB, Whole Foods, Costco, Kroger, Spec’s, BevMo! and Trader Joe’s.
The Compliance Administrator, with support by the Director of Legal Operations, will manage all daily aspects of wine compliance, including excise and sales tax reporting, state brand, label and distributor registration, COLA approval and tracking.
Reports to: Director of Legal Operations
Key Duties and Responsibilities:
Maintain 50-state registrations of Company brands for distribution and sale, and international (export) registrations and licensing.
Preparation, maintenance, submission and organization of state and federal permits and licenses for both wholesale accounts and direct to consumer
Completion and submission of state excise, sales and use tax returns
Submissions, tracking and approval of brand and label registrations
Complete and file COLA applications and maintain databases of approved labels.
Communication with TTB and liaising with legal on a variety of compliance issues.
Complete and file monthly reporting for all licenses.
Maintain Company files as required by regulations.
Stay informed of compliance developments.
Manage interactive databases with ShipCompliant.
Rely on experience to plan and accomplish goals. A wide degree of creativity and latitude is expected.
Assists in the development of state compliance procedures
Wine compliance experience required; certification a big plus
Knowledge of wine industry compliance regulations
Working knowledge of ShipCompliant software
Must be able to work with all levels of management
Ability to communicate effectively (oral and written)
Ability to make improvements within processes, systems or products to enhance performance of compliance process and a focused effort on shrinking lead time
Ability to maintain and promote a safe working environment
Ability to sit for long periods of time (eight or more hours per day)
Must be fully fluent in English.
We offer full suite of Medical, Dental, Vision, Life AD&D and LTD Insurance
Scout & Cellar is a vibrant, fast-growing, environmentally-conscious wine company. Together, we’re on a journey to make the world’s most delicious Clean-Crafted Wine™ and deliver it right to your doorstep. Our business model provides social entrepreneurs the chance to own and develop their own wine business.
We work with passion and purpose, living in authenticity and spreading the Clean-Crafted™ Movement everywhere we go. We’re sharing a better wine experience with everyone we know and changing the definition of what it means to do better. For our bodies. For our loved ones. For our planet.
We are looking for a Regulatory Compliance Manager to join the Scout & Cellar team! This position is responsible for managing a team of Specialists and run the day-to-day aspects of the regulatory compliance function. Regulatory Compliance is at the core of Scout & Cellar. For every bottle, every new product launched, or state entered, every transaction completed, our Compliance Team enables business to flow. As Manager, you will use your experience and wine industry knowledge to partner with other departments and continue to strengthen this core function.
Here’s what you’ll do:
Manage the workload of the existing regulatory compliance team and continue to develop and foster individual growth
Interpret regulatory changes and develop solutions to address them
Assist in streamlining complex compliance needs to deliver clear direction to other departments
Coordinate with marketing and supply chain and product to ensure compliance standards are met
Obtain, maintain, and manage TTB permits and reporting
Maintain and manage state direct shipper permits, including preparing and submitting required reports
Maintain and manage excise tax permits and state sales tax permits
File state direct wine shipping, sales tax, and excise tax reports
Audit and reconciliation of state sales tax collection and remittance
Perform other duties as assigned
Here’s what you must bring to the table:
Bachelor’s degree (Business, Public Policy or Finance preferred)
Minimum five years’ experience in compliance, alcohol, and beverage (wine industry preferred)
Extensive experience with Microsoft Office software including Excel, pivot tables, VLOOKUP, Word, Outlook, and PowerPoint
Excellent written & verbal communications skills
Experience with Ship Compliant, Compli, Avalara or similar systems
Experience and/or understanding of supply chain
Ability to build team and develop individuals with vision and purpose
Forward thinking and structured to meet urgent deadlines
Analytical and strategic to develop and improve policies
Works well within a team and cross-functionally, but is self-sufficient and motivated
Confidence to influence fast growing company
Able to multi-task and vision cast
Demonstrates a high degree of discretion and confidentiality
Must be able to work in a desk/office setting.
Office hours Monday-Friday, 8-10 hours per day with necessary breaks including lunch breaks. Office hours can run longer during audit season.
Must be able to sit/stand at a computer for long periods of time with breaks.
Must be able to lift at least 25 pounds
Must be able to respond and manage multiple up to 125 emails per workday.
Must be able to manage and respond to multiple phone calls during the workday
Follow up calls with state agencies as needed.
Must be able to conduct departmental and other meetings via zoom or teams, and from other departments as requested
Daily half-hour Huddle
Weekly half-hour individual 1:1 (review current task load)
Monthly team individual 1:1 (Development meeting, ensure moral is on point, task adjustments, training discussions)
Must be able to manage and respond to multiple #iM’s per day
Must be able to work independently and manage the following tasks:
We know how important it is to take time to be together, gathering around the table to open a bottle of wine (or two) and enjoy our collaborative, community-minded culture. Because we’re a rapidly growing start-up team with a serious track record and an awesome team atmosphere, you’ll have a genuine opportunity to make a difference and learn and grow through real ownership and responsibility.
The real reason we’re all here? We’re doing good work, dedicated to doing our small part to leave this planet in better shape than we found it in. But we also like perks.
Here’s what you’ll get:
Open, collaborative, community-minded culture
Competitive pay and a performance-based bonus plan
Flexible hours and ability to work remote
Comprehensive health and welfare plans
401k with matching on Day 1
Employee-focused wine education series
Generous discount on Clean-Crafted Wine™ and merch
Also…There’s a dog in the office. Her name is Pip and we love her a whole lot.
The Lagunitas Brewing Company began on a kitchen stove in Northern California in 1993 and has always looked to the future – whether supporting local communities by turning beer into money for the cause, or fueling stories, songs, and experiences with our IPA. Wherever you go: Beer Speaks, People Mumble.
About the Role
The Compliance Specialist supports, coordinates, and project manages all regulatory approvals and issues. This cross-functional partner owns the compliance process and proactively identifies and mitigates alcohol regulatory risks pertaining to our products and packaging. This role also supports with administrative projects and processes such as licensing management.
What You’ll Do
Manages all TTB items including submissions, documentation, and record-keeping.
Obtains and maintains federal label approval and state brand registrations for new products and packaging.
Maintains state filings and reports distributor/broker changes.
Prepares federal and state filings for company and officer updates
Owns label/license compliance operations and works to continuously improve and streamline the process.
Advises innovation team on product classification and product development.
Supports General Counsel and analyzes complex label and formula issues.
Constant communication with Sales and Marketing teams for updates regarding new product licensing and project timelines.
Obtains and maintains Company and Individual employee licenses and permits.
Administrative support for sales and tax functions, including maintaining export file backup.
Other duties and projects as directed.
What We’re Lookin’ For
Independent and proactive individuals with a work history demonstrating attention to detail and conflicting priorities
Bachelor’s degree preferred.
A minimum of 5 years of related compliance and administrative experience
Beverage alcohol industry experience and understanding of the three-tier system a plus
Experience in consumer-packaged goods industry preferred.
Excellent verbal and written communication skills.
A constant learner; ability to flourish in a fast-paced constantly changing environment.
Ability to professionally and courteously interact with employees at all levels.
Strong project management, interpersonal and negotiation skills.
Ability to manage competing priorities within a dynamic environment.
Ability to prioritize, meet strict deadlines and maintain confidentiality.
Proficient in Office 365, specifically Outlook, Excel, Word and Teams.